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EPS Conference Organization: Difference between revisions
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No email submissions are admitted. | No email submissions are admitted. | ||
Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | ||
At the March PC Meeting, the PC will analyze the abstracts and correct multiple submissions, allot oral talks, and generally establish the conference program. The PC will also assign Conference IDs to the abstracts and communicate these to the OCS operator in order to elaborate the final abstract website. | At the March PC Meeting, the PC will analyze the abstracts and correct multiple submissions, accept or reject abstracts, allot oral talks, and generally establish the conference program. The PC will also assign Conference IDs to the abstracts and communicate these to the OCS operator in order to elaborate the final abstract website. | ||
Late (only special cases) and post-deadline submissions are handled via email. | Late (only special cases) and post-deadline submissions are handled via email. | ||
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==== 4-page papers ==== | ==== 4-page papers ==== | ||
Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | ||
Unlike the abstracts (refereed by the PC), the 4-page papers are not refereed. | |||
However, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented. | |||
==== Invited papers ==== | ==== Invited papers ==== | ||
Invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the [[Journals|journal]] in which they will be published (Plasma Phys. Control. Fusion). | Invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the [[Journals|journal]] in which they will be published (a special issue of Plasma Phys. Control. Fusion). They will be subjected to the usual refereeing process of the journal. | ||
== Additional material == | == Additional material == | ||