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EPS Conference Organization: Difference between revisions
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== Program Committee == | == Program Committee == | ||
The main task of the Program Committee is to establish the conference program. For this purpose, it celebrates several meetings in preparation for the conference. | The main task of the Program Committee is to establish the conference program. For this purpose, it celebrates several meetings in preparation for the conference. | ||
== Local Conference Organization == | == Local Conference Organization == | ||
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However, it may be convenient to have registrants provide their 'Conference ID', i.e., the conference code of their abstract. | However, it may be convenient to have registrants provide their 'Conference ID', i.e., the conference code of their abstract. | ||
That will allow checking whether all abstract submitters will actually attend the conference. | That will allow checking whether all abstract submitters will actually attend the conference. | ||
== Submissions == | |||
Various different types of conference contributions are distinguished: | |||
* Invited contributions (both Plenary and ordinary), delivered as a talk with duration of approx. 35 or 30 minutes, respectively | |||
* Oral contributions, delivered as a talk with a duration of approx. 15 minutes | |||
* Poster contributions | |||
The talk durations include some time for questions (typically 5 minutes), and may vary slightly per conference. | |||
=== Abstract submission === | |||
Submissions of all abstracts (including Invited) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | |||
No email submissions are admitted. | |||
Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | |||
At the March PC Meeting, the PC will analyze the abstracts and correct multiple submissions, allot oral talks, and generally establish the conference program. The PC will also assign Conference IDs to the abstracts and communicate these to the OCS operator in order to elaborate the final abstract website. | |||
Late (only special cases) and post-deadline submissions are handled via email. | |||
=== Paper submission === | |||
==== 4-page papers ==== | |||
Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | |||
In principle, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented. | |||
==== Invited papers ==== | |||
Invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the [[Journals|journal]] in which they will be published (Plasma Phys. Control. Fusion). | |||
== Additional material == | == Additional material == | ||