5
edits
EPS Conference Organization: Difference between revisions
→November meeting
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In November (or December) of the preceding year, the PC meets to establish the general program (emphasis, scope) and draw up a list of possible invited speakers. Previous to the meeting, there may have been a period in which EPS members could have presented (anonymous) suggestions for invited speakers ('open forum' web interface, provided by the LOC). The precise dates of the various phases (see time line above) will also be established. | In November (or December) of the preceding year, the PC meets to establish the general program (emphasis, scope) and draw up a list of possible invited speakers. Previous to the meeting, there may have been a period in which EPS members could have presented (anonymous) suggestions for invited speakers ('open forum' web interface, provided by the LOC). The precise dates of the various phases (see time line above) will also be established. | ||
It is important to have preparation work of the PC ahead of the meeting, so that an overall opinion of the PC members on the various proposed talks is already in place before discussion at the meeting. This work can take place within each PC subgroup for regular invited, with coordination by the sub-Chairs, but it should be across groups for the choice of plenaries, and therefore coordinated by the Chair. Also the discussion about the plenaries at the meeting should take place with the whole PC, whilst for regular invited it takes place within each sub-group separately. | |||
As a rule, a specific speaker cannot be invited if he has already been an invited speaker in the preceding two conferences. This rule is meant to give up-and-coming talents a fair chance at being invited. | As a rule, a specific speaker cannot be invited if he has already been an invited speaker in the preceding two conferences. This rule is meant to give up-and-coming talents a fair chance at being invited. | ||