EPS Conference Organization: Difference between revisions

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!''Approx. date'' !!''Actions'' !!''Action owner''
!''Approx. date'' !!''Actions'' !!''Action owner''
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|November (preceding year)|| Nomination of invited speakers || PC
| July-September (preceding year) || Forum nominations for invited speakers || Open
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|November-December (preceding year)|| Selection of invited speakers || PC
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|January || First announcement email || LOC
|January || First announcement email || LOC
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|February || Abstract submission (2-week period) || OCS
|February || Abstract submission (2-week period) || OCS
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|February || Coinciding with abstract submission: Second announcement email || LOC
|February || during abstract submission: Second announcement email || LOC
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|March || PC meeting to decide program || PC
|March || PC meeting to decide program || PC
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The Program Committee will adhere to an '''ethical code''':
The Program Committee will adhere to an '''ethical code''':
* PC members cannot be Invited to the conference
* PC members cannot be Invited Speakers at the conference
* PC members cannot be a presenting (main) author of an oral contribution
* PC members cannot be a presenting (main) author of an oral contribution
* While PC members may propose talks by colleagues from the same group/institute/laboratory, they will make their relation to the proposed speaker clear to the other PC members (declaration of potential conflict of interest)
* While PC members may propose talks by colleagues from the same group/institute/laboratory, they will make their relation to the proposed speaker clear to the other PC members (declaration of potential conflict of interest)
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The conference lasts one week (five days). Each day, the morning session is plenary, and the afternoon session is divided into 4 parallel oral sessions and a poster session.  
The conference lasts one week (five days). Each day, the morning session is plenary, and the afternoon session is divided into 4 parallel oral sessions and a poster session.  
The 4 parallel sessions correspond to the 4 topical areas:
The 4 parallel sessions correspond to the 4 topical areas:
* Magnetic Confinement Fusion (MCF)
* MCF: Magnetic Confinement Fusion  
* Beam Plasmas and Inertial Fusion (BPIF)
* BPIF: Beam Plasmas and Inertial Fusion  
* Dusty and Low-Temperature Plasmas (DLTP) or Low Temperature Plasmas (LTP)
* LTPD: Low-Temperature and Dusty Plasmas
* Basic and Astrophysics (BA) or Basic, Space, and Astrophysical Plasmas (BSA)
* BAP: Basic and Astrophysics  
 
Traditionally, Wednesday afternoon is kept free.
Traditionally, Wednesday afternoon is kept free.
Combined sessions are can also be organized, ideally with a unifying topic.


Satellite conferences are typically held on the days following the main conference; the LOC will provide rooms for those.
Satellite conferences are typically held on the days following the main conference; the LOC will provide rooms for those.
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