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EPS Conference Organization: Difference between revisions
EPS Conference Organization (view source)
Revision as of 20:47, 22 September 2021
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=== Conference website === | === Conference website === | ||
The LOC provides a website with information for conference participants. It should contain, at least: | |||
The LOC provides a website with information for conference participants. Ideally an initial web page will be ready at the end of the preceding conference, so people can know where and when the next conference will be. | |||
Also, in the period from July (end of previous conference) to October there should be a link in the conference page to a webpage for people to submit proposals for invited speakers. It would be extremely helpful to the PC if the LOC can automatically generate a database (confidential, only visible to PC members) of all proposals received, with entries for proposed speaker, affiliation, proponent, title of proposed talk, rationale and abstract. | |||
Eventually, the web site should contain, at least: | |||
* The list of Committee Members | * The list of Committee Members | ||
* The list of Invited Speakers | * The list of Invited Speakers (after winter PC and Board meeting, usually December) | ||
* The Conference program (after the PC March meeting). It is strongly recommended to maintain an up-to-date "master copy" of the program, which is edited and used by the PC, OCS, LOC webmaster and eventually in the printed program leaflets. | * The Conference program (after the PC March meeting). It is strongly recommended to maintain an up-to-date "master copy" of the program, which is edited and used by the PC, OCS, LOC webmaster and eventually in the printed program leaflets. | ||
* Important dates | * Important dates | ||
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{| class="wikitable" align="center" border="1" | {| class="wikitable" align="center" border="1" | ||
!'' | !''Year''!!''Regular, <br>early'' !!''Regular, <br>late'' !!''Regular, <br>on-site'' !!''Student, <br>early'' !!''Student, <br>late'' !!''Student, <br>on-site'' !!''Waived'' !!''Total'' !! ''Total, <br>women'' !!''Accompanying <br>persons'' | ||
|- | |- | ||
| | |'''EPS/ICPP 2012<br>Stockholm''' || 460 || 96 || 32 || 135 || 29 || 3 || 26 || '''781''' || || 78 | ||
|- | |- | ||
| | |'''EPS 2013<br>Espoo''' || 372 || 83 || 3 || 112 || 20 || - || 16 || '''606''' || || 33 | ||
|- | |- | ||
|''' | |'''EPS 2015<br>Lisbon''' || 362 || 124 || 4 || 128 || 32 || - || 10 || '''650''' || || 34 | ||
|- | |- | ||
| | |'''EPS 2021<br>Sitges (online)''' || 355 || 98 || 24 || 179 || 49 || 9 || 12 || '''726''' || 120 || 0 | ||
|- | |- | ||
|} | |} | ||
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Invited and Oral speakers are '''not''' allowed presenting a poster as well (in line with the rule of one contribution per main author). | Invited and Oral speakers are '''not''' allowed presenting a poster as well (in line with the rule of one contribution per main author). | ||
The reason for this rule is not to draw attention away from poster contributions that presented only in the poster session, considering that oral presentations already receive much attention. | The reason for this rule is not to draw attention away from poster contributions that are presented only in the poster session, considering that oral presentations already receive much attention. | ||
=== Abstract submission === | === Abstract submission === | ||
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{| class="wikitable" align="center" border="1" | {| class="wikitable" align="center" border="1" | ||
!''Year'' !!''Conference'' !!''Submitted abstracts'' !! '' | !''Year'' !!''Conference'' !!''Submitted abstracts<br>(I+O+P)'' !! ''Invited abstracts<br>(I)'' !! ''Presented posters<br>(P)'' !! ''4-page papers<br>(O+P)'' | ||
|- | |||
|2010 || 37<sup>th</sup> EPS, Dublin, Ireland || 808 || 80 || || 513 | |||
|- | |||
|2011 || 38<sup>th</sup> EPS, Strasbourg, France || 712 || 75 || || 472 | |||
|- | |- | ||
| | |2012 || 39<sup>th</sup> EPS - 16<sup>th</sup> ICPP, Stockholm, Sweden || 960 || 90 || || 516 | ||
|- | |- | ||
| | |2013 || 40<sup>th</sup> EPS, Espoo, Finland || 681 || 84 || || 420 | ||
|- | |- | ||
| | |2014 || 41<sup>st</sup> EPS, Berlin, Germany || 740 || 80 || || 440 | ||
|- | |- | ||
| | |2015 || 42<sup>nd</sup> EPS, Lisbon, Portugal || 737 || 78 || || 386 | ||
|- | |- | ||
| | |2016 || 43<sup>rd</sup> EPS, Leuven, Belgium || 643 || 85 || || 324 | ||
|- | |- | ||
| | |2017 || 44<sup>th</sup> EPS, Belfast, UK || 718 || 80 || || 325 | ||
|- | |- | ||
| | |2018 || 45<sup>th</sup> EPS, Prague, Czech Republic || 888 || 81 || || 439 | ||
|- | |||
|2019 || 46<sup>th</sup> EPS, Milan, Italy || 822 || 80 || 550 || 388 | |||
|- | |||
|2021<ref>The 2020 EPS Conference was postponed to 2021 due to the Covid-19 health crisis and converted to a Virtual Conference.</ref> || 47<sup>th</sup> EPS, Sitges, Spain || 874 || 85 || 432 || 312 | |||
|- | |- | ||
|} | |} | ||
Note: while the number of submitted abstracts is fairly constant, the submitted papers show a steady decline. | |||
== Additional material and ideas == | == Additional material and ideas == | ||
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* Presentations and posters can be provided for download on the LOC's website (given authorization by the author). | * Presentations and posters can be provided for download on the LOC's website (given authorization by the author). | ||
* A Conference App for mobile phones can be provided, instead of a printed program (this was done for the first time at the 41<sup>st</sup> EPS in Berlin). | * A Conference App for mobile phones can be provided, instead of a printed program (this was done for the first time at the 41<sup>st</sup> EPS in Berlin). | ||
== Notes == | |||
<references/> | |||
[[Category:Conferences]] | [[Category:Conferences]] | ||