EPS Conference Organization: Difference between revisions

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=== Local organization ===
=== Local organization ===


Apart from the items mentioned in the budget above, local organization involves:
Apart from the items mentioned in the budget above, local organization (responsibilities of the LOC, congress bureau and the venue) involves:
* Conference material for conference participants: usually, a bag with:
* Conference material for conference participants: usually, a bag with:
** a printed list of contribution titles and an author list; and/or a USB stick with a copy of the abstract website
** a printed list of contribution titles and an author list; and/or a USB stick with a copy of the abstract website
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* Pointers, water for speakers
* Pointers, water for speakers
* Lunch facilities
* Lunch facilities
* Social program
* Photography
* Communications
** Possibly an advertisement poster to be distributed before opening the registration and abstract submission
** Email announcements to potential (previous years's / registered) participants
** Email accounts for the LOC and PC. It is recommended to prepare standard answers to frequent questions like:
*** "Can I be exempt from the registration fee?"
*** "Can you send me an invitation letter for visa application / institute etc.?"
*** "Could I send an updated version of by abstract?"
** Update event calendars of the fusion community and organizing institutes
** Prepare a press release
** Interaction with the EFDA/Consortium PI team (e.g. distribution of "Fusion in Europe" newsletter to the participants)


== Submissions ==
== Submissions ==
7

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