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EPS Conference Organization: Difference between revisions
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=== Local organization === | === Local organization === | ||
Apart from the items mentioned in the budget above, local organization involves: | Apart from the items mentioned in the budget above, local organization (responsibilities of the LOC, congress bureau and the venue) involves: | ||
* Conference material for conference participants: usually, a bag with: | * Conference material for conference participants: usually, a bag with: | ||
** a printed list of contribution titles and an author list; and/or a USB stick with a copy of the abstract website | ** a printed list of contribution titles and an author list; and/or a USB stick with a copy of the abstract website | ||
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* Pointers, water for speakers | * Pointers, water for speakers | ||
* Lunch facilities | * Lunch facilities | ||
* Social program | |||
* Photography | |||
* Communications | |||
** Possibly an advertisement poster to be distributed before opening the registration and abstract submission | |||
** Email announcements to potential (previous years's / registered) participants | |||
** Email accounts for the LOC and PC. It is recommended to prepare standard answers to frequent questions like: | |||
*** "Can I be exempt from the registration fee?" | |||
*** "Can you send me an invitation letter for visa application / institute etc.?" | |||
*** "Could I send an updated version of by abstract?" | |||
** Update event calendars of the fusion community and organizing institutes | |||
** Prepare a press release | |||
** Interaction with the EFDA/Consortium PI team (e.g. distribution of "Fusion in Europe" newsletter to the participants) | |||
== Submissions == | == Submissions == | ||