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EPS Conference Organization: Difference between revisions
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The talk durations include some time for questions (typically 3-5 minutes), and may vary slightly per conference. | The talk durations include some time for questions (typically 3-5 minutes), and may vary slightly per conference. | ||
Each contribution corresponds to a single presentation, i.e., oral and invited talks do not get a corresponding poster space (as is done at some other conferences). | Each contribution corresponds to a single presentation, i.e., oral and invited talks do not get a corresponding poster space (as is done at some other conferences). | ||
All conference contributors will need to submit an abstract well before the conference (see timeline above). | |||
Shortly before the conference, Oral and Poster contributors will need to submit a 4-page paper (invited papers are handled separately, see below). | |||
Currently, these submissions are all handled by the [http://ocs.ciemat.es/ Online Conference System] at low cost. | |||
=== Abstract submission === | === Abstract submission === | ||
Submissions of all abstracts ( | |||
Submissions of all abstracts (corresponding to Invited, Oral, and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | |||
No email submissions are admitted. | No email submissions are admitted. | ||
The system sends out an automatic confirmation email message after each submission. | |||
Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | ||
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==== Abstract website ==== | ==== Abstract website ==== | ||
After the PC March meeting, the OCS operator will | After the PC March meeting, the OCS operator will | ||
This abstract website (sometimes referred to as the 'book of abstracts', although it ceased being a book long ago) is linked to from the LOC's website. It | * send out semi-automatic confirmation email messages to the contributors, informing them of the acceptance of their abstract, their Conference ID, and providing additional relevant conference information (provided by the LOC); | ||
* elaborate the final abstract website on the basis of the set of Conference IDs produced by the PC. | |||
This abstract website (sometimes referred to as the 'book of abstracts', although it ceased being a book long ago) is linked to from the LOC's website. | |||
It may also be provided to the conference participants as part of the conference material (e.g., on a USB stick). | |||
=== Paper submission === | === Paper submission === | ||
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==== 4-page papers ==== | ==== 4-page papers ==== | ||
Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the [http://ocs.ciemat.es/ Online Conference System]. | ||
When submitting their papers, the contributors must provide their Conference ID. | |||
Unlike the abstracts (refereed by the PC), the 4-page papers are not refereed. | Unlike the abstracts (refereed by the PC), the 4-page papers are not refereed. | ||
However, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented. | However, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented. | ||