EPS Conference Organization: Difference between revisions

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Late (only special cases) and post-deadline submissions are handled via email (by the PC). Acceptable post-deadline contributions should satisfy some minimal requirements regarding significance, immediacy and/or novelty, as established by the PC.
Late (only special cases) and post-deadline submissions are handled via email (by the PC). Acceptable post-deadline contributions should satisfy some minimal requirements regarding significance, immediacy and/or novelty, as established by the PC.


=== Conference ID ===
==== Conference ID ====


In the PC March meeting, the PC will assign a Conference ID to each abstract.
In the PC March meeting, the PC will assign a Conference ID to each abstract.
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* nnn = a sequence number
* nnn = a sequence number
Other numbering schemes are possible, e.g., replacing nnn by mnn, where m = 1...4 indicates each of the four main topics (MCF, BPIF, DLTP, BA).
Other numbering schemes are possible, e.g., replacing nnn by mnn, where m = 1...4 indicates each of the four main topics (MCF, BPIF, DLTP, BA).
==== Abstract website ====
After the PC March meeting, the OCS operator will use the set of Conference IDs produced by the PC to elaborate the final abstract website.
This abstract website (sometimes referred to as the 'book of abstracts', although it ceased being a book long ago) is linked to from the LOC's website. It will also be provided to the conference participants as part of the conference material (e.g., on a USB stick).


=== Paper submission ===
=== Paper submission ===
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Unlike the abstracts (refereed by the PC), the 4-page papers are not refereed.
Unlike the abstracts (refereed by the PC), the 4-page papers are not refereed.
However, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented.
However, only contributions that have ''actually'' been presented at the conference are eligible for publication in the conference Proceedings. This requires the LOC to make a list of empty poster boards at the conference, in order to be able to remove submitted 4-page papers that were not presented.
Based on this information, the final paper website (or 'proceedings') will be elaborated by the OCS operator, after the conference.


==== Invited papers ====
==== Invited papers ====