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EPS Conference Organization: Difference between revisions
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!''Approx. date'' !!''Actions'' !!''Action owner'' | !''Approx. date'' !!''Actions'' !!''Action owner'' | ||
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|November (preceding year)|| | | July-September (preceding year) || Forum nominations for invited speakers || Open | ||
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|November-December (preceding year)|| Selection of invited speakers || PC | |||
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|January || First announcement email || LOC | |January || First announcement email || LOC | ||
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|February || Abstract submission (2-week period) || OCS | |February || Abstract submission (2-week period) || OCS | ||
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|February || | |February || during abstract submission: Second announcement email || LOC | ||
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|March || PC meeting to decide program || PC | |March || PC meeting to decide program || PC | ||
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The Program Committee will adhere to an '''ethical code''': | The Program Committee will adhere to an '''ethical code''': | ||
* PC members cannot be Invited | * PC members cannot be Invited Speakers at the conference | ||
* PC members cannot be a presenting (main) author of an oral contribution | * PC members cannot be a presenting (main) author of an oral contribution | ||
* While PC members may propose talks by colleagues from the same group/institute/laboratory, they will make their relation to the proposed speaker clear to the other PC members (declaration of potential conflict of interest) | * While PC members may propose talks by colleagues from the same group/institute/laboratory, they will make their relation to the proposed speaker clear to the other PC members (declaration of potential conflict of interest) | ||
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The conference lasts one week (five days). Each day, the morning session is plenary, and the afternoon session is divided into 4 parallel oral sessions and a poster session. | The conference lasts one week (five days). Each day, the morning session is plenary, and the afternoon session is divided into 4 parallel oral sessions and a poster session. | ||
The 4 parallel sessions correspond to the 4 topical areas: | The 4 parallel sessions correspond to the 4 topical areas: | ||
* Magnetic Confinement Fusion | * MCF: Magnetic Confinement Fusion | ||
* Beam Plasmas and Inertial Fusion | * BPIF: Beam Plasmas and Inertial Fusion | ||
* | * LTPD: Low-Temperature and Dusty Plasmas | ||
* Basic and Astrophysics | * BAP: Basic and Astrophysics | ||
Traditionally, Wednesday afternoon is kept free. | Traditionally, Wednesday afternoon is kept free. | ||
Combined sessions are can also be organized, ideally with a unifying topic. | |||
Satellite conferences are typically held on the days following the main conference; the LOC will provide rooms for those. | Satellite conferences are typically held on the days following the main conference; the LOC will provide rooms for those. | ||