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EPS Conference Organization: Difference between revisions
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* Assign the final Conference ID to each abstract (I1.001, O2.015, P2.030, etc.). | * Assign the final Conference ID to each abstract (I1.001, O2.015, P2.030, etc.). | ||
Essentially, the outcome of the meeting is the above-mentioned Excel file, with one column added for the Conference ID. | Essentially, the outcome of the meeting is the above-mentioned Excel file, with one column added for the Conference ID. | ||
The PC will communicate this output to the OCS operator in order for him to elaborate the final abstract website. | |||
=== June meeting === | === June meeting === | ||
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=== Budget === | === Budget === | ||
Each year's budget usually takes the preceding year's accounts as a starting point. | Each year's budget usually takes the preceding year's accounts as a starting point. | ||
The goal of the budget is twofold: (a) to keep the registration fee as low as possible, while (b) achieving a close balance between expenses and revenue. | The goal of the budget is twofold: (a) to keep the registration fee as low as possible, while (b) achieving a close balance between expenses and revenue. A part of the budget is reserved to subsidize the conference fee of participants with scarce resources. | ||
==== Expenses ==== | ==== Expenses ==== | ||
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|Registration and hotel reservation || Delegated to external company || xx | |Registration and hotel reservation || Delegated to external company || xx | ||
|- | |- | ||
|Publication of invited papers || | |Publication of invited papers in a Special Issue of [http://iopscience.iop.org/0741-3335 PPCF] || [http://iopscience.iop.org/ IOP] || xx | ||
|} | |} | ||
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* Accompanying persons | * Accompanying persons | ||
Fees typically vary according to the time of registration: the fee is reduced for early registration. | Fees typically vary according to the time of registration: the fee is reduced for early registration. | ||
Fees apply to all conference participants (including Invited speakers). | |||
The typical number of participants in this conference is around 600. | |||
=== Registration === | === Registration === | ||
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No email submissions are admitted. | No email submissions are admitted. | ||
Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | Once submissions are complete, the OCS operator will attempt to correct mistakes (repeated submissions, erroneous submission formats, ...) and prepare files for the March PC Meeting (abstract pdf files, an Excel index file). | ||
Late (only special cases) and post-deadline submissions are handled via email. | Late (only special cases) and post-deadline submissions are handled via email. | ||
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==== Invited papers ==== | ==== Invited papers ==== | ||
Invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the [[Journals|journal]] in which they will be published (a special issue of Plasma Phys. Control. Fusion). They will be subjected to the usual refereeing process of the journal. | Invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the [[Journals|journal]] in which they will be published (a special issue of Plasma Phys. Control. Fusion). | ||
They will be subjected to the usual refereeing process of the journal. | |||
The cost of publication is borne by the conference. | |||
== Additional material == | == Additional material == | ||