EPS Conference Organization
This page provides information for the Programme Committee (PC) and the Local Organizing Committee (LOC) of the European Physical Society Conference on Plasma Physics, to facilitate and streamline the organization of this annual conference.
Time line
The conference is typically held in the last week of June or the first week of July.
| Approx. date | Actions | Action owner |
|---|---|---|
| November (preceding year) | Nomination of invited speakers | PC |
| January | First announcement email | LOC |
| January | Invitation of invited speakers | PC |
| February | Abstract submission (2-week period) | PC decides, OCS implements |
| March | PC meeting to decide program | PC |
| April | Abstract website ready | OCS |
| April | Author confirmation emails sent | OCS |
| 2 weeks before conference | Paper submission (2-week period) | OCS |
| At conference | Paper website ready | OCS |
Submissions
Various different types of conference contributions are distinguished:
- Invited contributions (both Plenary and ordinary), delivered as a talk with duration of approx. 35 or 30 minutes, respectively
- Oral contributions, delivered as a talk with a duration of approx. 15 minutes
- Poster contributions
The talk durations include some time for questions (typically 5 minutes), and may vary slightly per conference.
Abstract submission
Submissions of all abstracts (including Invited) are currently handled by the Online Conference System.
Paper submission
Submissions of 4-page papers (corresponding to Oral and Poster contributions) are currently handled by the Online Conference System.
It should be noted that invited papers, with a length of 8 (ordinary invited) or 12 (plenary invited) pages, are not submitted via the OCS system, but directly to the journal in which they will be published (PPCF).
Registration
Conference registration is handled independently from the submission of abstracts and papers. However, it may be convenient to have registrants provide their 'Conference ID', i.e., the conference code of their abstract. That will allow checking whether all abstract submitters will actually attend the conference.
Local Conference Organization
The LOC provides a website with information for conference participants. It should contain, at least:
- The list of Committee Members
- The list of Invited Speakers
- The Conference program
- Important dates
- Instructions for authors
- Links to the submission system
- Links to the registration system
- Information on accommodation
- Information on local transport
Additional material
- High quality EPS conference logo template: PDF vector format; PNG format
