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EPS Conference Organization: Difference between revisions
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!''Description'' !!''Comment'' !!''Fraction of total (%)'' | !''Description'' !!''Comment'' !!''Fraction of total (%)'' | ||
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|Renting of conference centre || Plenary room, parallel session rooms, poster area, several small meeting rooms, equipment (sound, projectors, computers, WIFI) || xx | |Renting of conference centre || Plenary room, parallel session rooms, poster area, several small meeting rooms, equipment (sound, projectors, computers, WIFI); poster boards || xx | ||
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|Refreshments, coffee breaks etc. || Provided by catering service || xx | |Refreshments, coffee breaks etc. || Provided by catering service || xx | ||
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Fees apply to all conference participants (including Invited speakers). | Fees apply to all conference participants (including Invited speakers). | ||
The typical number of participants in this conference is around 600. | The typical number of participants in this conference is around 600. | ||
The European Physical Society may have bilateral agreements with other national | The European Physical Society may have bilateral agreements with other national societies regarding conference fees, so that members of these national societies may be entitled to the reduced 'EPS Members' fee. The LOC should check this with EPS. | ||
=== Registration === | === Registration === | ||
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It may be convenient to have registrants provide their 'Conference ID', i.e., the conference code of their abstract. | It may be convenient to have registrants provide their 'Conference ID', i.e., the conference code of their abstract. | ||
That will allow linking registrations to contributions and checking whether abstract submitters will actually attend the conference. | That will allow linking registrations to contributions and checking whether abstract submitters will actually attend the conference. | ||
=== Local organization === | |||
Apart from the items mentioned in the budget above, local organization involves: | |||
* Sign boards (indicating the conference location and the location of the various meeting rooms, etc.) | |||
* Poster boards, poster attachment materials | |||
* Computer connection facilities, WIFI | |||
* Assistance personnel (microphones in meeting rooms, presentation computers) | |||
== Submissions == | == Submissions == | ||